Cleaning Up Scanned Documents using Redaction Tools

When working with scanned documents in Adobe Acrobat DC, it's essential to clean up the files to ensure they're optimized for sharing and collaboration. One way to do this is by utilizing redaction tools, which allow you to remove sensitive information from images placed within the PDF.

To begin, right-click on an image in your PDF and select 'Touchup Object Tool' from the Advanced Editing menu. This will enable you to edit the image without affecting the original file size. From here, you can crop, resize, or even remove the image altogether.

Another way to optimize your scanned documents is by reducing their file size using the PDF Optimizer tool. To access this feature, click on 'Tools' in the top navigation bar and select 'Advanced Editing.' Then, click the 'Audit' button to identify which items are affecting the file size of your document.

Reducing File Size of Scanned Documents

Embedding a search index within a Portfolio or single PDF can also help streamline the searching process for both you and your collaborators. To do this, choose 'Advanced' from the top navigation bar and select 'Document Processing.' Then, click on 'Manage Embedded Index' to enable indexing.

In addition to these features, Adobe Acrobat DC offers several other ways to optimize your scanned documents. For instance, you can create PDFs from non-PDF files inside a Portfolio using the 'Create PDF' feature. This is especially useful when working with multiple file formats, as it allows you to consolidate them into a single PDF.

Converting Non-PDF Files to PDF

To convert a non-PDF file to PDF using Adobe Acrobat DC, simply select 'File' from the top navigation bar and choose 'Create PDF.' From here, you can select text or images from any application and convert them into a PDF. This feature is particularly useful when working with FireFox, as you can select text directly from the browser without needing a separate PDF maker.

Screen Grab and Convert to PDF

Another convenient feature in Adobe Acrobat DC is the ability to take a screen grab and instantly convert it to a PDF. To do this, simply press the 'Print Screen' button on your keyboard, open Adobe Acrobat DC, and select 'File' > 'Create PDF.' Then, select the screenshot from your clipboard and convert it into a PDF.

Mail Merge

For those who use Microsoft Word, Adobe Acrobat DC offers a convenient mail merge feature that allows you to send individualized invoices, confirmations, and other documents. To access this feature, simply choose 'Mail Merge' from the Acrobat menu or ribbon. This will enable you to merge data with your PDF files and create customized documents for distribution.

Converting AutoCAD Drawings to PDF

Finally, Adobe Acrobat DC 9 Pro offers a unique feature that allows users to directly convert AutoCAD drawings into PDF format. This is especially useful for architects, engineers, and other professionals who work with CAD software on a regular basis.

In conclusion, Adobe Acrobat DC offers a wide range of features and tools designed to help you optimize your scanned documents and streamline the collaboration process. By utilizing redaction tools, reducing file size, embedding search indexes, and converting non-PDF files to PDF, you can ensure that your documents are always secure, efficient, and easily shareable.

Top 30 Tips and Tricks for Adobe Reader PDF Creation:

1. A little earlier this year Adobe launched the latest version of their Acrobat product – Adobe Acrobat DC, and it’s packed full of new features.

And the highly compressed nature of PDF files means they are easy to email, download, and print.

Acrobat dc tips and tricks